VEX Event Recommendations

Step 1: Your event

Tell the planner about your competition. Everything below updates as you type.

Event

Program

Team capacity

Competition fields

The number you'll post, not who's registered so far. Qualifying events require a minimum of 16 teams.

The day

Event start

Venue end time

The time you have to be out of the venue.

Lunch break 30 min, mid-quals

You as host

Events hosted before

Judging

That makes you a novice host — pace, limits, and cautions adjust to it.

For your first events, we recommend keeping things simple by not offering judging — but you can change this if you want to.

Step 2: Your plan

What the planner recommends for the event above — the verdict, the day, and the crew it takes.

VEX Event Recommendations — event plan

This planner needs JavaScript

The numbers below are the default event it plans: a VEX IQ event, 20 teams, 2 competition fields, 8:00 AM to 2:00 PM, one event hosted, no judging, with a lunch break. Turn JavaScript on to plan your own.

Questionable — timing

It fits, but only with 15 minutes to spare. Consider fewer teams or more time to meet our recommendation.

The structure it recommends

Finishes around

1:45 PM

15 min to spare

Volunteers

plus you

Fields

2 match · 1 skills · 1 practice

Matches per team

then 5 finals matches

Time per match

3:00

start to next start

Timeline

The day, block by block

Time	Activity	Duration

Volunteer crew

Who those volunteers are

Other ways to run your day

We tried each of these. The highlighted one is our pick.

Option	Time per match	Day length	Finishes	Time to spare	Volunteers	Result

Estimates lean long on purpose — plan for this day and you may finish early. Every event runs differently; treat this as a starting point. Plan your own at code-utilities.vex.com/vex-event-recommendations